Standard III - Section D 2.A
1. Review the Specific Standard Section
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2. To assure the financial integrity of the institution and responsible use of financial resources, the financial management system has appropriate control mechanisms and widely disseminates dependable and timely information for sound financial decision making.
a. Financial documents, including the budget and independent audit, reflect appropriate allocation and use of financial resources to support student learning programs and services. Institutional responses to external audit findings are comprehensive, timely, and communicated appropriately.
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2. List of Team Members working on this Standard
3. Read and Review Self-Study Questions and Suggested Source of Evidence
Major reference source for analyzing accreditation standards:
“Accreditation Commission Self Study Guidelines, August 2004, Guide to Evaluating Institutions”
http://www.ohlone.edu/org/instruction/docs/200408accredcomm-guidetoevaluatinginstitutions.pdf
4. Locate and Review the Evidence.
Include Suggested Sources of Evidence from the “Guide to Evaluating Institutions” as well as additional engagement activities conducted by your Team, such as team meetings, special meetings of existing groups, special focus groups, open forums, surveys, etc…)
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List of evidence being reviewed and engagement activities being conducted:
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5. Descriptive Summary
Draft a brief one or two paragraph description of what the College is doing to meet the standard.
6. Integration Review
Is there an expression of our College Values? Is there a contribution to our College Goals? Is there an expression of the Accreditation Themes?
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Self Assessment: The Ed. Code and the California State Chancellors Office require an annual audit and provide the guidelines. The Finance Department is responsible for gathering and preparing all documents for the financial audit. Financial Aid and Student Services are responsible for various state and federal compliance sections of the audit. The District recently changed audit firms as part of a new policy encouraged by staff, to rotate audit firms on a periodic basis. The past audit had no findings. Prior to that, findings were integrated in a timely manner into the operations. The audit report is presented to the President's staff, College Council, Audit Committee and the Full Board as well as the Bond Oversight Committee.
The Finance Department is responsible for gathering the information together for the budget and presenting the results to the Presidents staff, College Council, Audit, Fiscal and Physical Plant Sub-Committee.
52% of the General Fund resources in the 2005-06 fiscal year were spent on direct class room education instruction with another 9% spent on student services and instructor support. Additional Categorical Funds are spent solely for educational support. The District utilizes a roll over budget that strongly supports the educational mission of the college. More could be done to assess what programs are resulting in student success.
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7. Self Evaluation
Provide a rating of how well the College is addressing the specific standard using this scoring rubric:
1. Superior: College has worked in this area and considerable improvement is noted
2. Satisfactory: College has taken some actions to address the area and some improvement is noted.
3. Needs Improvement: College has not adequately addressed the area.
Rating:
Draft a one or two paragraph explanation for this rating based upon your assessment of the College’s activities in relation to the standard. Pay particular attention to the quality of our involvement and interventions since the last WASC self-study report.
8. Planning Agenda
If the assessment process does not identify areas in need of change, simply state, No Plan Required
If the assessment process identifies areas in need of change, a planning agenda for improvement should be developed. The planning agenda should identify the activities and processes the institution should implement, or is implementing, to produce improvement. How will these plans be incorporated into the evaluation and planning processes of the institution? How will the outcomes of this planning agenda improve student learning and foster institutional improvement in general.
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Planning Agenda: While each program does a statistical analysis once every three years as part of the program service review, the District will develop a report that will combine all of the available statistical information about each program in one location including average cost and positive outcomes.
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